Let me be honest with you — finding a decent LED screen rental company nearby is harder than it should be.
You search, you get a list, half of them don’t have prices on their website, a couple don’t even answer the phone, and the ones that do quote you something that makes no sense without a full breakdown. It’s frustrating. Especially when your event is two weeks away and you just need someone reliable.
That’s kind of why we started LED Alliance. Not to be the biggest — just to be the ones that actually show up, set things up properly, and stick around until the last guest leaves.
So if you’re looking for LED screen rental near you and you want to know what you’re actually getting into, read on. This covers everything — screen types, rough costs, what to watch out for, and the questions most people forget to ask until it’s too late.
What You’re Actually Searching for When You Type “LED Screen Rental Near Me”
Probably not just a screen.
You want someone local enough to do a site visit. Someone whose team will be there on event day, not just a delivery driver who drops a flight case at the door. You want a company that answers calls and doesn’t vanish after the invoice is paid.
That’s the real search. And honestly, not every company on that Google results page delivers all of that.
We do. But we would say that, so here’s what to actually look for — from anyone, including us.
The Different Types of LED Screens You Can Rent
People use “LED screen” to mean a lot of different things. Before you enquire anywhere, it helps to know roughly what category you’re in:
| Display Type | Best For | Typical Size |
|---|---|---|
| LED Posters | Trade shows, lobbies, retail, brand activations | 55″ – 86″ portrait |
| LED Video Walls | Stages, conferences, concerts, galas | 3m × 2m up to 20m+ |
| LED Spheres | Experiential events, entrances, centrepieces | 0.5m – 3m diameter |
| Mobile Outdoor LED | Festivals, sports events, outdoor activations | Custom configurations |
Not sure which fits your event? Tell us what you’re trying to do and we’ll tell you what makes sense. Sometimes a couple of LED posters does the job better than a full wall — and it’s cheaper too. We’d rather you get the right thing than the expensive thing.
What Does LED Screen Rental Actually Cost?
Depends. And I know that’s annoying to hear, but anyone giving you a firm number without asking about your event first is probably not someone you want to trust with expensive equipment.
Here’s a rough guide though:
| Package | What’s Included | Typical Duration |
|---|---|---|
| LED Poster Rental | 1–4 poster units, delivery, setup, collection | 1 day – 1 week |
| Video Wall Rental | Full panel setup, media server, technician, rigging | 1–5 days |
| Sphere Rental | Sphere unit, pixel mapping, content sync, technician | 1–3 days |
| Full Event Package | Multiple displays + AV integration + on-site crew | Custom |
The big variables are screen size, how many days you need it, and whether you need us to help with the content side of things too. We’ll always break the quote down so you can see exactly what you’re paying for.
Why Being “Near Me” Genuinely Matters
It’s a practical thing more than anything else.
Live events go sideways sometimes. The venue’s power setup is different from what was promised. The content file plays on a laptop but won’t load on the media server. The client changed the run of show two hours before doors open. These things happen.
When your LED rental company is nearby — or better, has a technician on site — those problems get fixed quickly. When they’re three hours away, you’re on your own.
What you actually get from a local provider:
- A site visit beforehand to catch problems before they become expensive
- Someone physically present throughout your event
- No surprise travel fees on the invoice
- Familiarity with local venues and their quirks
- Easy communication — not just a ticketing system
LED Alliance is based in Orlando, FL. We cover the surrounding area and travel for bigger events. If you’re not sure whether we reach you, just ask.
The Kinds of Events We Work On
We’ve done a fairly wide range over the years:
- Corporate conferences and product launches
- Concert stages and touring productions
- TV and live broadcast setups
- Trade shows and exhibition stands
- Brand activations and experiential campaigns
- Award nights, galas, charity events
- Retail and shopping centre installations
- Theme parks and permanent display builds
Some of these are glamorous. Some are a conference room in an airport hotel at 7am. We show up the same way for both.
Things Worth Knowing Before You Book Anything
A few things people wish they’d known earlier:
- Get your room dimensions sorted first — even rough ones. It saves a lot of emails
- Ask who’s actually on site during the event — not just who delivers
- Check whether content formatting is included — your video file might need adjusting to fit the screen properly
- Talk to your venue about power — video walls need serious power draw and not all venues are wired for it
- Book earlier than you think you need to — good companies fill up, especially around busy seasons
- Ask what the backup plan is — equipment fails occasionally. What happens then?
- Read the quote carefully — make sure setup time, teardown, and technician hours are all in there
Frequently Asked Questions
How far in advance should I book? Two to four weeks works for most things. For bigger setups with multiple displays or complex rigging, four to six weeks gives us room to do it properly. If you’re in a rush, still reach out — we’ll tell you honestly what’s doable.
Will one of your team actually be there on the day? Yes. Every rental includes an on-site technician from setup to teardown. Not a delivery guy — someone who knows the equipment and can fix things if needed.
Can I bring my own video content? Yes, and most people do. MP4, JPEG, PNG all work. If the files need reformatting for your specific screen resolution, we can sort that — just mention it when you get in touch.
LED poster or video wall — how do I choose? Size of the space and size of your audience, mostly. A poster works brilliantly in a lobby or on a stand. A video wall is for when you need to fill a stage or make something unmissable from the back of a 500-person room. Not sure? Describe the space and we’ll give you an honest recommendation.
What about outdoor events? Absolutely. Our outdoor displays are weatherproofed and bright enough to compete with daylight — which matters more than people realise. Just let us know it’s outdoors upfront so we spec the right kit.
Get in Touch — Let’s Figure Out What You Need
You don’t need to have everything figured out before you call. Tell us roughly what you’re doing, when, and where — and we’ll take it from there.
LED Alliance
- 🌐 led-alliance.com
- 📞 +1 310-467-5765
- 📧 steff.jones@productionzync.com
- 📍 13550 Village Park Dr, Suite 310, Orlando, FL 32837
No hard sell. Just a straight conversation about whether we’re the right fit for your event